Enrollment

Epiphany and Company Presents:

Self and STEAM Academy is designed for children ages 3-6. Children must be three (3) years old by September 1.

 Your initial registration into the program must be done with District staff and is not available online. There is a $50 administrative fee required at the time of registering. The Student Enrollment form will need to be submitted prior to the start of program, it can be emailed or submitted to 6049 Broadway  (side building) Merrillville, IN in person. Information collected includes, but not limited to emergency contacts, individuals authorized to pick up, medical information and other relevant behavioral and health information. We are unable to hold spaces without payment and may decline registration for safety reasons if the staff/child ratio has reached its maximum.

Documents to be completed and returned before enrollment are:

  • Child Enrollment Form

  • Child Information Record (4x6 card)

  • Health Appraisal/Physical

  • Policy Contract

  • Non-Prescription Release/ Medication form

  • Toddler Supplemental Information Form (if applicable)

  • Dental Records

 

Refusal/ Discharge

The director at Epiphany and Company Presents: Self and STEAM Academy has the right to cancel the enrollment of a child at his/her discretion, or for the following possible reasons:

  • Non-payment or excessive late payments of tuition and fees.

  • Not observing the rules of the center as outlined in the parent agreement.

  • Child has special needs that we cannot adequately meet with our current staffing patterns.

  • Physical and/or verbal abuse of staff or children by parent or child.

  • Expired or non-immunizations and/or physical.

Tuition

  • Attendance of one or more days represents full tuition.

  • Zero days in attendance represents ½ tuition.

Tuition payments are due in advance. Payments received after Wednesday are considered late. A $10 late fee will be charged to all past due accounts. If tuition is not received by Friday, the child may not be accepted into our program.

Receipts will be giving for all cash transactions. Receipts will be provided weekly, upon request. Yearend receipts will be provided for all parents. Information also will be available on Brightwheel system.

To assist us with placement of new students, a two-week notice is required. ½ weeks or vacation credits cannot be used at this time.

 

Insufficient Checks

Insufficient checks will be assessed a fee of $25 and must be paid in cash. Any account having two returned checks will automatically be placed on cash only basis.

 

 

Public Schoolers

Public Schoolers enrolled in our before and after school care program will be charged an additional fee of

$20 per day when a full day is required due to holidays. Full time fees are applied for extended care during spring, fall, summer, and Christmas breaks. Age 6 years-old only!!

 

 

Program Information

The Daycare Center is open M-F 6:00am CST to 6:00pm. There is an after-school component which is for Public Schoolers.

 

 

Part-time Enrollment

Part-time enrollment is accepted if space is available. However, if space is a factor, part-times space will not be protected, and full-time students may be given the space. We will always give the student’s family the opportunity to enroll their child on a full-time basis before accepting the new full-time student. When enrolling part-time, you will either select 2 full days per week specifying which 2 days. Or select part-time as Monday through Friday with no more than 4 hours in the moorings each day. Part time students are not eligible for vacation or week credits. Part-time students pay their tuition regardless of the situation and must also give a two week notice before withdrawal.

 

 

Absentee Policy

If your child is absent for any reason, please notify the academy. If your child is absent from the center all week, your tuition rate will be reduced to 50% for the week your child was absent. If your child attends 1 or more days during the week you are responsible for paying for the full week of tuition.

 

 

The Daycare Center will be closed for the following holidays:

  • New Year’s Day

  • Martin Luther King

  • Memorial Day

  • July 4"

  • Labor Day

  • Thanksgiving Day

  • Christmas Day

 

Tuition Cost are based on these holidays; therefore, tuition is not reduced when there is a holiday. Half weeks may not be used during any holiday week, either a vacation week can be used of full tuition is due.

 

 

Please note if a holiday such as Christmas falls on a Thursday, the center will be closed the day

after as well.

Christmas Eve the center will be open until 4:00pm CST.

 

 

Our main office must be informed of any of the following changes or Court Orders:

  • Address and/or phone numbers, or e-mail address changes

  • Parent/guardian employment changes

  • Health/immunizations up-dates

  • Relevant Court Orders

Court orders from having a particular individual from having contact with a child. Other pertinent information related to your child.

Confidentiality

Each family has the right to confidentiality. Epiphany and Company Presents: Self and STEAM Academy keeps certain information on file regarding children and families that may be considered personal in nature. We maintain this information in confidence and do not discuss or release it to persons outside of Epiphany and Company Presents: Self and STEAM Academy unless written

 

Arrival & Dismissal

Children must be accompanied by a grown-up at the start and dismissal. Arrival of students may begin at 6:00 a.m. and pick up will begin as early as 2:45 p.m. unless participating in after school care. After School Care ends at 6:00pm CST. Parents have from 2:45pm-3:30pm to pick up their child before a fee is applied. Daycare officially ends at 3:00pm, but parents may pick up their child as early as 2:45pm. Parent/ guardian must sign their child in and out of the center.

Only the individuals listed on the Child Information Record, or on a written permission note from the parent, will be allowed to leave with a child. The staff is expected to request a picture I.D. from any unfamiliar person (including grandparents). If there is any concern, the staff of Epiphany and Company Presents: Self and STEAM Academy has the right to deny a person's request to pick-up a child.

 

Custody Orders

Until custody has been established by a court action, one parent may not limit the other from picking up a child in our care. The center must be notified immediately of any changes in custody orders. Certified custody orders must be given to the center director.

 

Late Pick-Up Policy and Fees

Dismissal will begin at 2:45p.m. from the classroom. There is a $1 per minute late fee for children

not who are not picked up by 3:30 pm. The fee will be added to your family account and children will be unable to return to program until fees are paid in full.

 

Mandated Reporting of Suspected Child Abuse

By law District staff working with children are required to report any suspicion of child abuse. This is done discreetly, within established guidelines, and with the help of Child Protective Services.

 

Removing Your Child from Academy

We ask you provide a two week notice of your intent to remove your child from academy. This allows for the teacher to gather any items or wrap up lessons in the classroom and gives the office staff time to determine if your preschool account is up to balance. If space allows and you decide to return to Epiphany and Company Self and STEAM Academy you will need to pay an additional $50 administrative fee to reenroll.

 

Vacations

You can take vacations at any time during the school year, but you are required to pay all installment payments in a timely manner. Delinquent accounts without prior notification or arrangements will result in the removal of the child from the program.

Tuition Payment Amount Due

  • Attendance of one or more days represents full tuition.

  • Zero days in attendance represents    tuition.

Tuition payments are due in advance. Payments received after Wednesday are considered late. A $10 late fee will be charged to all past due accounts. If tuition is not received by Friday, the child may not be accepted into our program.

Receipts will be giving for all cash transactions. Receipts will be provided weekly, upon request. Yearend

receipts will be provided for all parents. Information also will be available on Brightwheel system.

To assist us with placement of new students, a two-week notice is required. '

 

Immunizations and Physicals

Epiphany and Company Presents: Self and S.T.E.A.M Academy requires all children enrolled in the program to be immunized. Families must contact their local health department to obtain a signed certified Nonmedical Waiver Form for delayed vaccines. A Health Appraisal form is required prior to enrollment. This form requests a record of your child's immunizations and date of last physical examination.

*Important: It is your responsibility as parent or guardian, to maintain up-to-date immunizations and physicals for your child (ren). Updates must be reported to the center director in writing.

Kindergarten children and older--parents must sign the Physical Health Immunizations Parental Acknowledgement for School-Age Programs letter, plus submit a copy of the child's immunization record to the office. A new letter must be signed yearly. Yearly health exams are required as well.